The Operations Specialist is a multifaceted individual who will be instrumental in supporting budget management, invoice approvals, and supplier contracts, requiring meticulous attention to detail and a strong sense of urgency.
Job scope:
Support with tracking budgets, expenses, and ensure financial accuracy by updating internal tracking tools.
Capture supplier invoice details, confirm work completion and payment accuracy.
Manage data entry for supplier contracts including payment terms, status, and amendments.
Track and accuracy log milestones and invoices in budget trackers.
Support month-end close by balancing committed and actual spend.
Collaborate on quarterly forecasts by reviewing actuals and previous forecasts, and ensuring accurate spending plans are reflected in forecasts.
Proactively identify and resolve budget discrepancies and flagging overages..
Act as a reliable source of truth for budgetary inquiries.;
As the primary point of contact for both internal and external stakeholders, they will leverage excellent communication skills and act as the reliable source of truth for business-critical budgetary inquiries and vendor project statuses, especially during end-of-month financial close and reporting.
